Us group of Labor Revises Certified Payroll Reporting Requirements For Form Wh-347

California Department Of Labor Breaks - Us group of Labor Revises Certified Payroll Reporting Requirements For Form Wh-347

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Effective January 18, 2009 Prime/General contractors and subcontractors who achieve work on federally funded construction projects are no longer required to display the home address and social protection numbers of employees on the certified payroll narrative form Wh-347 that they submit; instead you are now required to display the employees full name and the last 4-digits of his/her social protection estimate as follows Xxx-Xx-1234.  This correction was established to best protect worker privacy and the possibility of identity theft.

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California Department Of Labor Breaks

Given the new reporting requirements it would not be in violation of 29 Cfr 5.5 (a)(3)(i) for a prime/general undertaker of a package deal to require a subcontractor to furnish worker addresses and social protection numbers for the prime/general contractors own records, without together with this data in weekly submissions.

The U.S. Division of Labor - Wage and Hour Division in conjunction with the Office of management and funds (Omb) released a new Federal Wh-347 to be used productive January 18, 2009 through December 31, 2011.

All projects funded by President Obama's Economic Stimulus container will require the payment of prevailing wages and the submission of certified payroll reports; even weatherization projects which are federally funded that have historically been exempt from prevailing wage laws and certified payroll reports.

The Davis-Bacon Act of 1931 established into law the requirement for paying "prevailing wages";  a definite rate of pay plus fringe benefits for each trade/work classification that has been set by the Division of Labor - Wage and Hour Division, on federal or federally-assisted construction projects exceeding a value of ,000.00.  construction includes the alteration and/or repair, together with painting, decorating, plumbing, electrical, etc., of social structure or social works - together with roads and bridges.

The Copeland Act (Anti-Kickback Act) makes it a crime for any manager to require any worker working on a Federal or Federally-Assisted scheme to "kickback" any part of his or her wages.  It also requires every prime/general and subcontractor to submit weekly certified payroll reports starting with the first week that a undertaker of a package deal performs work on a scheme and for every week thereafter, until the work is completed.  When there is a temporary break in work, a "No Work Performed" payroll must be submitted.

The weekly Wh-347 certified payroll form, a 2-part form, is not a complicated form and does not ask for any data that you as a firm owner do not already need to keep for wage payment, tax purposes, and data about the project.  You'll need to know:

Information about your firm (your firm name and address and are you the prime/general undertaker of a package deal or a subcontractor). The scheme name, its location, and any identifying scheme numbers (the scheme location). Each employee's name and the last 4-digits of their social protection estimate (who is working for you). Each employee's Trade or Work Classification (what they do). The estimate of hours worked each day while the week on private projects by each worker (where they worked while the week and how many hours they worked). The employees prevailing rate of pay for the trade/work classification (how much you pay them for the work they perform). Gross estimate earned for each worker (how much did you pay each worker that week for each job and for all jobs they worked on). How much and what was deducted for taxes, etc. From their paycheck. The net estimate paid to each worker (how much was their paycheck that they assuredly took home).

 Then a firm lawful must sign the second page, or Statement of Compliance.  This signature is the "certification" because the someone signing the narrative is guaranteeing that the data being reported is strict and correct.

The most coarse certified payroll narrative form used is the U.S. Division of Labor Form Wh-347 and Form Wh-348 Statement of Compliance, which is used and followed by 25 of the 50 states.  Of the other 25 States, 14 will have a single state Division that will monitor State Prevailing Wage Laws and 11 states have multiple State Agencies that will monitor Division definite Prevailing Wage Laws and require electronic filing of certified payroll reports.

The qoute that most contractors' experience, especially contractors using beloved accounting software such as QuickBooks, is that while QuickBooks has the ability to track most of the data required; it does not have the ability to track all of the required data and originate the forms in their definite format.  This is often the barricade that keeps some contractors from bidding on these types of projects.

Some QuickBooks users and accounting professionals feel that conjecture should include the ability to yield certified payroll reports and statements of compliancy in the Premier undertaker of a package deal Edition, and are very upset that this ability is not already built in.  This would be a good idea and a legitimate ask If there was only a single certified payroll format that was used in all states and administered by a single prevailing wage agency, regardless of whether the scheme was funded with federal or state dollars, and if every undertaker of a package deal who purchased the Premier undertaker of a package deal Edition was required to submit these forms.  However, this is not the case and is probably the conjecture that conjecture does not include this type of functionality.

QuickBooks users, and the accounting professionals who maintain clients using QuickBooks, should, however, be aware that there are QuickBooks integrated applications available that will utilize existing QuickBooks data to originate not only the certified payroll narrative and statement of compliance, but other reports as well; all of which are ready for "signature" and submission.

There are four QuickBooks integrated applications that yield certified payroll reports, statement of compliance, "No Work" performed payrolls, Eeoc/Workforce/Manning Reports and Union/bona-fide plan fringe advantage reports, two of these add-on programs have passed truthful testing by a third-party hired by Intuit, and can be found by visiting the conjecture Marketplace at http://marketplace.intuit.com/v2/i-construction-contractors/f-payroll/software-solutions.aspx. 

Each of these programs utilizes QuickBooks data differently; some require you enter the same data in both programs, and that's no good; while others will have you enter just the data that QuickBooks on its own cannot track while reading the rest of the data directly from your QuickBooks firm file so that copying or entering the same data multiple times is not required.  Each agenda will have a distinct pricing structure (remember cheaper isn't all the time better) and will offer distinct capabilities, such as: meeting electronic filing requirements, the ability to originate institution Union/bona-fide plan fringe advantage reports, and the ability to originate Federal, State, and Local Eeoc/workforce/Manning Reports. 

Make sure that you explore each agenda thoroughly, take advantage of free trials (if available), and make sure that you understand how you accumulate updates when form revisions or reporting mandates change, is there a fee involved, do you need to purchase additional licenses for each user, are there every year fees complicated to keep your software up-to-date, can the system cope multiple trade/work classification for each employee, can the system cope multiple pay rates (straight time, overtime, double time, triple time) for each work classification, can the agenda originate state forms and automate electronic filing in expanding to the federal form?  Make sure before you buy.

Accounting for payroll is often complicated and is all the time critical to the success of your business.  The additional requirement of producing certified payroll reports makes strict record-keeping essential.  If you use QuickBooks, purchasing a QuickBooks integrated application will save you time, heighten accuracy, eliminate double data entry, eliminates transposition errors, and quite perhaps save you from having to hire someone whose only job is to yield these reports manually.  All of these things work on your cash flow and the overall success of your company.

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